30 Free Appointment Reminder Text Message Templates

Reminding customers about upcoming appointments keeps your office schedule on track and helps your company reach its revenue potential. However, calling clients to remind them of appointments is expensive and time-consuming. Sending appointment reminder texts could be the solution you’re looking for.

Unlike traditional phone call reminders, SMS appointment reminders offer a cheap and effective solution to confirming appointment times. And because 98% of SMS messages get read, you can virtually guarantee that customers will see your texts.

Read on to discover text reminders for appointments you can start using for the following industries today:

• Automotive Dealership & Repair Shops 
• Barber shops 
• Beauty salons 
• Churches
• Dentist offices
• Fitness studios and gyms
• Home repair and handyman businesses
• Medical offices
• Optometry offices
• Package delivery services
• Pest control businesses
• Real estate offices

Need appointment confirmations instead? Check out our appointment confirmation text message templates and best practices.

Appointment Reminder Templates by Industry

Sending text reminders is easy. You can use appointment reminder templates and add dynamic fields to automate reminders and personalize each message. 

Plug these appointment reminder templates into your SMS platform to automate this process today.

Automotive Dealership & Repair Shop Reminder Templates

• Hi [Client Name]. This is [Name] from [Business], reminding you to pick up your car by [Time] today. Thank you!

• Hello [Client Name], you have an appointment at [Dealership Name] on [Date] at [Time]. If you would like to reschedule, please reply CHANGE, and a representative will be in touch with you.

Check out these Auto Repair Text Message Ideas for more automotive industry templates. 

Barber Shop Appointment Reminder Templates

• Hey [Client Name] — This is your reminder about your haircut and shave on [Date] at [Time]. Reply 1 to confirm, 2 to cancel, or 3 to reschedule.

• You’ve got an appointment with [Name] at [Barber Shop] tomorrow at [Time]. Arrive 15 minutes early to sit back, relax with a beverage, and catch the game!

Beauty Salon Appointment Reminder Text Templates

• This message is to remind you of your [Service] appt at [Salon Name] on [Date] at [Time]. Please call [Phone Number] or visit us at [Link] if you need to cancel or reschedule. Appointments canceled within 24 hours will be subject to a 20% fee. Text STOP to end.

• It’s been a while since your last appointment at [Salon Name]. We recommend booking soon at [Link]. We look forward to serving you again!

For more salon industry templates, check out these Text Message Templates for Beauty Salon Businesses. 

Appointment Reminders for Churches

• Thank you for volunteering for our children’s ministry! This is a reminder that your first shift will be at this Sunday’s second service at [Time]. We look forward to seeing you there! [Church Name]

• REMINDER: Choir rehearsal is on [Date] at [Time] in the [Room Location]. Bring your best voice! — [Church Name] 

• REMINDER: Our Food Pantry is open this week on [Day] and [Day] at [Time]. Please visit [Link] for more information.

For more church texting templates, check out Church Texting Services: How to Use SMS Effectively.

Dentist Office Appointment Reminder Templates

• Hi [Client Name], this message is to remind you of your appt with [Name] at [Time] on [Date]. If you have any questions or would like to reschedule, please call [Phone Number]. Text STOP to unsubscribe.

• It’s time for your next cleaning with [Dentist Name]. Call [Phone Number] or follow the link to schedule your appointment. [Link]

Fitness Studio Reminder Texts

• Don’t forget! [Class Name] is moved from [Time] to [Time] tomorrow. Text STOP to unsubscribe.

• Join us tomorrow for [Class Name] at [Time] — we hope to see you there! [Studio Name]

• Reminder: You have [Number] group sessions remaining on your account! Join us for [Class Name], [Day] evenings at [Time]!

Check out our Complete Guide to Text Message Marketing for Gyms (+ Templates).

Home Repair Reminder Texts 

• Hello [Client Name]. Your repair is scheduled for [Date]. You can expect your handyman, [Name], to arrive between [Time] and [Time]. For the safety of our team and your furry friends, please keep pets away from work areas. We look forward to seeing you!

• This is a reminder that your [Service] is scheduled for [Date] at [Time]. Please reply 1 to confirm your appointment, 2 to cancel, or 3 to reschedule. Please be aware that [Business Name] requires 24 hours of advance notice for all cancellations. Thank you.
• Help is on the way! Our flood and water damage control team is scheduled to arrive today between [Time] and [Time] PM. Please be sure an adult, age 18 or older, is home.

Medical Office Appointment Reminder Texts

• Hi Nancy, this is a reminder of your appt with [Name] at [Office] [Date] at [Time]. Please remember to fill out the patient forms sent to you via email before your appt. If you would like to cancel, reschedule or have any questions, please give us a call. Text STOP to end.

• Hello! This is your reminder to schedule your annual wellness check. Call [Phone Number] or follow the link to schedule your appointment. [Link]
• Did you know that women aged 65 to 74 should receive mammograms every two years? Give us a call at [Phone Number] to schedule your appointment.

Optometry Appointment Reminder Templates

• It’s time for your annual eye exam! Call our office at [Phone Number] to schedule your appointment. Our office hours are [Days], [Times]. We look forward to seeing you!

• IF YOU’RE HAVING TROUBLE READING THIS, IT’S TIME TO SEE YOUR OPTOMETRIST. VISIT OUR WEBSITE AT [Link] OR CALL [Phone Number] TO SCHEDULE YOUR EYE EXAM.
• Thank you for making an appointment with [Doctor or Clinic Name]. We look forward to seeing you on [Date] at [Time]. Don’t forget to bring your eyeglasses or contact lenses with you to your appointment! 

Package Delivery Reminder Text Examples

• Hi [Name], your Wine Club order is out for delivery! Soon you’ll be transported back to our vineyards as you sip your favorite Cab Sauvs and Merlots. Please be sure someone 18 or older is present to sign for your package!
• We’re sorry we missed you! We will attempt redelivery tomorrow; please be sure someone 18 or older is present to sign for your package!

Pest Control Appointment Reminder Templates

• Quick Reminder: Your fumigation for [Property Address] is on [Day], [Date], at [Time]. Fumigants can be toxic to people, pets, fish, reptiles and house plants. Be sure to remove these from the property before your appointment. 

• Thank you for scheduling an appointment with [Company Name]. Our professionals will be applying your pest control treatment on [Date] at [Time]. Please remove large pieces of furniture from the corners of your home to get the best possible coverage. Thank you!
• Thank you for trusting [Company Name] to perform your pest extermination. As a reminder, do not enter the property for a minimum of [Duration] to ensure the safety of your family and pets. Your follow-up is scheduled for [Date and Time].

Real Estate Appointment Reminder Templates

• This message is to remind you of your open house at [Time] tomorrow at [Address]. To view the listing, please visit [Link]. Please call or text this number if you want to cancel or reschedule this appointment. Text STOP to end.

• Hi [Client Name]! I look forward to showing you the property at [Address]. I’ll see you on [Date] at [Time]!

For more real estate industry templates, check out these Real Estate Text Message Ideas. 

Send Better Appointment Reminders With Textedly

More than 60% of consumers prefer that businesses connect with them via text message over any other method. Text message appointment reminder templates save time and create consistent branding throughout your customer communications.

With a texting platform like Textedly, you can send appointment reminders, confirm appointments and increase revenue by eliminating missed appointments. Textedly also allows you to create and save appointment reminder templates and use features like custom fields and personalization tags to create personalized appointment reminder text messages.

Textedly’s user-friendly and affordable platform works for businesses of any size or industry. With features like message scheduling, two-way messaging, the ability to send messages over the 160-character limit and more, you can manage your SMS strategy on one platform.

Want to get started? Sign up for a free Textedly trial today!